First of all, our participants are expected to send their abstracts to the congress e-mail address by editing them according to the sample abstract text template. Our responsible author should indicate in the e-mail that you will participate in the congress face-to-face, online or by registration. The papers that fall into our system will be evaluated in the preliminary review by our general coordinators (two field experts at PhD level). If it is determined that the paper does not comply with the abstract template in the preliminary review, the paper will not be sent to the relevant field coordinator, the responsible author will be notified as soon as possible (within 24 hours at most) that the paper does not comply with the template and does not pass the preliminary review, and the responsible author will be asked to upload the paper to the system again in accordance with the template.

Papers that are suitable for the template as a result of the preliminary review will be sent to the relevant field coordinator. Our field coordinator will send the paper and the evaluation template to two independent field referees in the scientific committee and in the referee pool created in advance. Double blind referee evaluation is carried out in our congresses. The referees evaluate the papers according to the evaluation criteria announced on the congress web page without seeing the names of the authors and institutions. Our referees make their evaluations by scoring on the evaluation criteria determined according to the 5-point Likert scale. Papers will be evaluated according to the evaluation criteria prepared according to various criteria such as abstract content and originality of the subject. As a result of the evaluation of the field referees, the paper that receives at least 5 points out of 10 will deserve to be presented at the congress. For referee evaluation form click here.

Each paper must receive two acceptances. If a paper receives one acceptance and one rejection, it is sent to a third referee. If the third referee gives acceptance (minimum 5 points), the paper is accepted. If rejected, the paper does not deserve to be presented at the congress. The referee writes a short evaluation report on the rejected paper. In general, the referee evaluation process takes 3-5 days on average. Referee evaluation results are sent to the relevant field coordinator. The field coordinator reviews the evaluations and informs our coordinators in the preliminary review that the paper has been accepted or rejected. Our coordinators list the final status of the papers and submit them to the Advisory Board for approval. After the approval of the Advisory Board, the final decision is notified to the responsible author via e-mail, and the accepted papers are announced to the general public on the website on the specified date.

Note: If our participant prefers to make a poster presentation instead of a paper presentation, he/she should indicate this request in the e-mail.